Procurement practises affecting the implementation of projects by non-governmental organizations in Ghana
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Date
2021-06-14
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Abstract
Donor organizations and development agencies view projects as important vehicles to
achieving their stipulated objectives and targets. According to Antill (1974), a project is only
successful if it comes on schedule, on budget, it achieves the deliverables originally set for it
and it is accepted and used by the clients for whom the project was intended. The purpose of
this study was to assess the extent to which procurement practices employed by nongovernmental Organizations (NGO’S) in Ghana affect project implementation, to identify
challenges associated with the practices and explore strategies for effective implementation.
The Upper East Region, Bongo district to be specific was chosen for this study. The
purposive sampling technique and the quantitative research method that employed the
questionnaire method of data collection with structured questions being used. The sample
size were Forty-six procurement experts from twenty-three NGOs. Data was analysed using
descriptive statistics with the aid of the SPSS, tables and graph. The study revealed that
majority of the respondents perceive procurement planning, vendor selection, contract
monitoring and control, as well as procurement negotiations as important factors for
successful implementation of projects. This notwithstanding, there exists two sets of
challenges on the way towards successful execution of the above four key procurement
functions. First, some organizations lack documented policies on how to carry out
procurement planning, vendor selection, contract monitoring and control, as well as
procurement negotiations. Second, some vendors, despite having been prequalified based on
merit, eventually demonstrate lack of capacity to adhere to the agreed upon delivery timelines
and performance standards. The study recommends that NGOs establish a centralised system
of procurement so that various branches come together to deliberate on the best method to
use in vendor selection. It was also recommended that NGOs should plane ahead to ensure
value for money and lastly this study recommends that NGOs should have a procurement
policy and invest heavily in technology to help speed up their procurement process.
Description
A thesis submitted to the Department of Construction Technology and Management, College of Arts and Built Environment in partial fulfillment of the requirement for the Degree of Msc. Project Management.
Keywords
Procurement practises, Affecting the implementation, Projects, Non-governmental organizations, Ghana