Effectiveness of evaluation processes to increase organisational transparency and efficiency in contracts management:KMA
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Date
2021-06-15
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Abstract
The selection of the contractor is one of the main decisions’ clients must make and it is crucial to the
successful completion of the project. As a basic rule of thumb, contracting authorities and clients rely
on a competitive environment basically because resources are in shorter supply than the needs that
needs encountered. Given the crucial nature of complicated mechanisms needed for the proper use of
public funds, the basic principle of spending is defined by the principle of transparency and accounts
rendered to the public. This research aimed to assess the evaluation procedures employed by public
institutions that leads to increased transparency and successful contract execution and management.
Literature Review was carried out and it delved into issues pertinent to the evaluation and selection of
contactors in public institutions. SPSS software, descriptive statistics and Relative Importance Index
(RII) was used in the Analysis of data. Tender price as quoted by contractors, the Arithmetic accuracy
of bid documents and the financial stability of bidding contractors were seen to be the top factors
considered in the evaluation process by public institutions. Furthermore, the refusal of collection of
money, gifts, favors, etc. from tenderers, the protection of confidential information and the
documentation of information forms the top practices that aid in improving transparency within the
evaluation process and the institution. It was also further discovered that the provision of skilled
resources by the contracting party, clearly defining roles and responsibilities in the execution of
contracts and comprehending the full technical implications prior to the execution of a contract aids
in efficiently managing a contract. Nonetheless, it is recommended that the communication channels
at the institutions should be properly developed to allow bidders and personnel get regular updates on
the processes of contracts management within the institution. Additionally, protection of confidential
information pertaining to the project should be kept confidential to avoid giving an unfair advantage
to bidders to a contract
Description
A thesis submitted to the Department of Construction Technology and
Management, in partial fulfillment of the requirements for the Degree of Master of Science Project Management.
Keywords
Contracts Management, Evaluation Processes, Organisational Transparency