Compliance with Post Contract Procurement Procedures at Kumasi Meteropolitan Assembly
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Date
JUNE, 2016
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Abstract
The Public Procurement Act, 2003 (Act 663) was introduced in Ghana to ensure the
harmonization of public procurement processes and procedures in the Public Sector, secure
judicious, economic and efficient use of state resources. However, compliance by Public Entities
has been the greatest challenge in the attainment of the objectives of the Act. The research
assessed the level to which the Works Department at Kumasi Meteropolitan Assembly complies
with the provisions of the Act in regard to Post Contract Procurement Processes and Procedures.
The study adopted Organization for Economic Co-operation and Development (OECD) of the
World Bank/ Development Assistance Committee methodology for the assessment of national
procurement systems. Post Contract Processes and Procedures was the compliance area penciled
out for the assessment under four sub divisions i.e. Project Planning and Mobilization, Project
Implementation and Supervision, Project Completion and Handing Over as the variables. In all
15 respondents made up of Engineers, Quantity Surveyors, Architects, Budget Officers, Planning
Officers and Site Supervisors were interviewed face to face with semi structured questionnaires
to obtain data for this study. The result from the study was analyzed using Content Analysis. It
revealed high compliance level with processes and procedures under Project Planning and
Mobilization due to high level of knowledge in this area. However, procurement processes and
procedures under Project Implementation and Supervision, Project Completion and Handing
Over had low compliance level. In pursuit to improve compliance in the area of post contract
procurement procedures which is the drive to fully achieve value for money on public projects
but mostly ignored as soon as contract is awarded and signed, the study recommends that
professionals in the works department should undergo regular and intensive training in areas
identified as lowly complied. Also the Government must be able to allocate enough financial
resources and logistics to complete projects successfully under Project Implementation and
Supervision in the Assembly. It is further recommended that the Public Procurement Act, 2003
(Act 663) must be reviewed to include detailed provision in the area of post contract processes
and procedures.
Description
A thesis submitted to the Department of Building Technology, College of Art and Built Environment in partial fulfillment of the requirements for the degree of Master of Philosophy.