Impact of procurement planning within Ghana Health Service: a study of Ridge Hospital-Accra

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Procurement planning is very important because it provides the list of all requirements that an entity would procure over a period of time. From it, the procurement schedules are developed and the timelines for carrying out each step in the procurement process up to contract award and the fulfillment of the requirements are established. The plan allows for the consolidation of similar requirements under one contract or the division of a requirement into several contract packages for economies of scale. From the requirements on the procurement plan, the procuring entity can forecast any need for additional inputs. Procurement plan allows for the monitoring of the procurement process to determine how actual performance compares with planned activities, and thus alert the relevant departments to adjust their procurement plan accordingly for effective project implementation. The plan enhances transparency and predictability of the procurement process. This becomes even more important when it comes to the management of public funds and resources towards provision of inputs for healthcare delivery as well as meeting the Public Procurement Authority (PPA) and external donor’s requirements. The objective of this study was to find out the impact of Procurement Planning on Ridge Hospital, Accra. A sample size of thirty (30) from the sample frame of procurement practitioners was chosen for the study. The sample size was 30 due to the limited time available for the completion and submission of this work. The respondents were made up of Procurement Officers, Estate Managers, Finance Officers, Pharmacists and Health Services Administrators for whom questionnaires as research instruments were provided for data collection and analysis. The work looked at the challenges and benefits in procurement planning and management in the public procurement process, which included relevant theories on procurement types and procurement management as well as issue on value for money for public procurement. This research revealed that procurement planningexerts positive effect on public procurement and that proper planning enables the procuring entities to abide by the various time frames in the procurement process and prevent rush of procurement activities towards the end of the budget year. Also it has been found that funding for procurement is likely to be sufficient to meet all requirements when proper planning is done as well as allow the private sector to respond more effectively to requirements and specifications. However it has also been found that there are challenges and benefits in procurement planning and that an effective planning of public procurement creates value for stakeholders while improving performance.
A thesis submitted to the Department of Buiding Technolgy, in partial fulfilment of the requirements for the award of Master of Science procurement Management.