Causes and effects of delays in procurement of works at pre-tender stage in Upper Denkyira East Municipal Assembly

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Procurement is part of the fiscal policies and programs directed towards achieving effective and efficient public financial management and national development. As an economic instrument for guaranteeing national development, when well planned, has the potency of contributing to the realization of improved resource mobilization, promote debt sustainability, effective management of debt, improves public expenditure management, enhances national income generation and reduce economic and financial dependency. However, procurement of works which controls government medium contracts has, for long, been overshadowed with inefficiency, corruption and disregard of fundamental "value for money" considerations. This has adversely impacted the rate and quality of progress in realizing the objectives of district development fund projects, especially in developing and transition countries. It delays project implementation which further increases costs, leads to poor project execution performance and delays the delivery of benefits to the beneficiaries. This study takes an integrated approach and attempts to analyze the impact of effects. A questionnaire survey was conducted to identify the causes and effects of delay from procurement entities. The population constituted a total of forty-five (45) purposively selected stakeholders made up of members of entity tender committee, tender evaluation panel, and procurement and management staff of upper Denkyira East Municipal Assembly; out of this number 30 questionnaires were received and analyzed. The outcome of the studies revealed that, a lot of time is spent on evaluating tenders and that certainly delays the procurement Process and also the delay of procurement of works at pre tender stage results in the delay of using the District Development Fund (DDF) to execute projects in the District. It was recommended that, quick releases of the DDF by the common fund Administrator to enable District Assemblies meet their budgeted expenditure commitment and able to execute their projects and programs on time. Government should attempt to review the Act to limit the number of steps in procurement process so as to reduce the level of bureaucracy in the system.
A thesis submitted to the Department of Building Technology, Kwame Nkrumah University of Science and Technology in partial fulfilment of the requirements for the Award of Master of Science in Procurement Management,