Examining the implementation challenges of procurement plans in Ghana: a case study of MMDA’s in the Western Region

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Current trend towards decentralization of government functions puts the decision-making on procurement in the hands of those responsible for delivery of services. It is estimated 34% of the government expenditure takes place at the local government level. Efficient public procurement practices contribute towards the sound management of public expenditures more generally. Procurement plan is part and parcel of the traditional planning already familiar in local governments; notably, development planning and budgeting. The aim of the study is to identify the challenges faced by Metropolitan, Municipal and District Assemblies in the implementation of procurement plans. The objectives of the study among others included procurement plan objective and procurement plans implementation strategies adopted by the MMDAs. The main tools for the collection of data included questionnaires whiles the target population for the data collection included architects, quantity surveyors, engineers and procurement officers. Statistical package for social scientists (SPSS V 20) using mean score ranking was employed to analyze data obtained. The study revealed that schedule of the delivery, implementation or completion dates for all goods, works and services required, obtain approval of the procurement plan, circulate approved procurement plan to users, reviewing and updating the procurement plan among others were procurement implementation strategies adopted by MMDA‘s. The findings also revealed that interpretation of the law governing procurement need to be simplified, lack of qualified staff in the right numbers to man the unit, poor prioritization of requirements and identifying sources of funding for procurement were the implementation challenges of procurement plan. Finally, procurement plan processes among the other public entities were identified has areas for further research.
A dissertation Submitted to the Department of Building Technology, Kwame Nkrumah University of Science and Technology, Kumasi In Partial Fulfillment of the requirements for the degree of Master of Science in Procurement Management.