Assessing procurement practices in the NGO sector: a case Study of the African women’s development fund

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As development actors, NGOs have become the main service providers in countries where the government is unable to fulfil its traditional role. Non-governmental Organisations (NGOs) play a vital role in the socio-economic development of Ghana especially in the rural areas. They complement government’s efforts in providing sustainable development by filling development gaps where government falls short. Despite these important roles local NGOs play in the development process they are faced with a number of challenges which raises concern about their sustainability. The aim of this research was to critically assess the procurement practices applied by NonGovernmental Organizations, case study of African Women’s Development Fund (AWDF). The following objectives were set to help achieve the aim of this study: to determine procurement process or practices used by African Women’s Development Fund, to analyse factors that influence procurement process or practice use by AWDF, to assess challenges in the procurement process or practices used by AWDF. The study adopted a qualitative method of enquiry with a semi-structured interview guide to gather data from the employees at AWDF. Findings from the study revealed that the factors that influence the AWDF procurement process were equity, effectiveness and efficiency, smooth and efficient process. The challenges that are faced by AWDF were Inadequate Understanding of Procurement, Poor responsiveness of suppliers, Differences in the Brand Quoted by the Suppliers, Suppliers have bad business relationship, bureaucracy and delay on the part of suppliers. The study therefore recommended that there should be a procurement unit or department for all procurement activities to be channeled and also the need to employ procurement professional as a procurement assistant. The procurement review committee should iii also be empowered in order to perform their tasks to the standards required of them or a more effective review committee should be formed.
A postgraduate dissertation submitted to the Department of Construction Technology and Management of the Kwame Nkrumah University of Science and Technology in partial fulfilment of the requirements for the Award of Master of Science (MSc.) Honors Degree in Procurement Management.
Procurement practices,, Non-Governmental Organisations