An investigation of procurement malpractices and their effects on the procurement system in Ghana: A Study of Ledzokuku Krowor Municipal Assembly

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The practice of procurement has long been in existence and though not in a systematic or well-structured form, was very evident in early history of this world. Procurement can be defined as the process of acquiring products or goods and services in its correct quantity, at the right time, at the right price from the right source. A lot of discussions by various Governments are centered on procurement issues. Issues like best practices, relationship with suppliers, support, financing, policies and goals. Procurement laws were enacted to ensure best practices in order to ensure value for money and sanctity in the procurement system. In spite of all these measures put forward by various Governments, there are still allegations of procurement malpractices among officers and professionals within the procurement system in Public institutions in Ghana. The research looks at procurement practices and their effects on the Public Procurement system in Ghana. The Ledzokuku Krowor Municipal Assembly in the Greater Accra Region of Ghana was used for the study. To achieve the aim of the study, three set of objectives were set. The researcher adopted survey approach as the method to be used for the study. Questionnaires were designed after using the Yamane Taro's formula to calculate the sample size. Using the Statistical Package for Social Sciences, data received were analyzed using tables, charts, Mean and Standard Deviation. The findings of the study revealed the existence of procurement malpractices in the Assembly. These malpractices include; Accepting late Submission, Single contractor sometimes buying the entire tender document, Awarding contracts to close relations, Envelopes are sometimes opened before the opening time, Some respondents also believe that tenders which are not signed are sometimes accepted because according to them it has no effect on the selection process, Others also believe that it is not necessary to inform unsuccessful Tenderers, Lastly leaking information to preferred contractors was recorded. The researcher therefore recommends among others that, Politicians as well as External influence should be detached from the procurement processes to enable professionals take bold and professional decisions. This would make the system fair and transparent for all competitors.  
A thesis submitted to the Department of Building Technology, Kwame Nkrumah University of Science And Technology in partial fulfilment of the requirements for the award of Master of Science in Procurement Management.