Impact of public procurement Act, 2003 (Act 663) on procurment of goods in public second cycle institutions in Agona West Municipal and Agona East District Assemblies in the Central Region of Ghana

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There have been many failures in procurement activities because of bad practices that result from a lack of knowledge of the required procurement procedures to ensure effectiveness and efficiency. The Act among other things seeks to harmonize procurement processes by ensuring a fair, transparent and judicious use of state funds. Despite the passage of the Act 663 there have been series of challenges with its implementation. Lacks of funds and bureaucracy have been reported to affect the operations of government institutions including those in the educational sector. The study sought to assess the impact on procurement of goods activities in public second cycle institutions. The objectives of the study are: establish the requirements of the PPA and their significance to the procurement of goods in second cycle institutions, To ascertain whether the requirements of the Act 663are comply with, examine the benefits, the challenges and the impact of compliance with the requirements of the Act 663 and finally recommend ways of ensuring efficient and effective procurement activities. The study used a descriptive or survey research design. The respondents were headmasters/headmistresses, accounts officers, procurement officers, supply officers, and store keepers in the five second cycle institutions. Questionnaires were administered to the entire population of 25 respondents with 100% response rate. The data collected was analyzed using statistical package for social sciences (SPSS version 20). The results revealed some benefits of complying with the Act 663 such as promotes competitions, reduces fraud and corruptions and increases accountability. Challenges such as the bureaucratic nature of the Act which results in delays in the award of contract, Lack of qualified procurement personnel and lack of training avenues and institutions to train procurement staffs are faced in all the institutions. Recommendations were subsequently made in the light of the findings; such as establishment of a professional procurement agencies or body and training avenues or vi institutions to train more procurement personnel to handle public procurement effective and efficient to ensure the achievement of best value for money in all procurement activities in the country.
A thesis submitted to the Department of Building Technology, College of Art and Built Environment, Kwame Nkrumah University of Science and Technology in partial fulfillment of the requirement for the Degree of Master of Science in Procurement Management.