Assessing the Potential of Electronic Procurement in the Public Sector: The Case of Accra Metropolis

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E-Procurement is more than just a system for making purchases online. Some countries implement e-procurement and succeed while others fail. This study was carried out to assess the potential of e-procurement in the public sector of Ghana with Accra metropolis in focus. The study had three objectives: 1. To explore the challenges of the current paper based procurement system; 2. To investigate the prospects of e-procurement in the public sector and 3. To explore the potential challenges of implementing e-procurement by public sector entities. The research involved a survey of only public entities in the Accra metropolis. A purposive sampling techniques was adopted for the study and out of the target number of 50 respondents, 30 questionnaires were validly completed and retrieved. The collected data was analyzed using SPSS and Microsoft excel presented in tables, pie and bars charts. The factors presented to respondents for assessment were categorized into four themes (data/technology, process, people and compliance). The study revealed that the paper based/manual procurement is suffering challenges from all the four themes presented. Study further reveal under the four themes that e-procurement systems are not without challenges and majority of such challenges would be technology related. The study recommends that the legal and regulatory framework of the procurement Act 2003 (Act 663) be reviewed to include elements of e-procurement so as to start incorporating aspects of technology aided procurement practices in public sector procurement. Procurement entities should endeavour to establish corporate procurement units to promote continuity of public procurement as well as achieving value for money and the independence of procurement entities should be upheld and freed from government interference.
A Dissertation Submitted to the Department Of Building Technology in Partial Fulfilment for the Degree of Masters of Science in Procurement Management, 2014