A study into public procurement procedures in Colleges of Education in Ghana

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Procurement procedures, methods and processes are prescribed in the Public Procurement Law for the use by Public Procurement Entities and the selection of a process is supported on the total amount concerned and the immediate conditions of the Procurement. Procurement is part of the fiscal policy directed towards achieving effective and efficient public financial management and national development. The main aim of this research is to evaluate a study into Public Procurement procedures in Colleges of Education in Ghana. An initial review of relevant literature was carried out and survey using the structured questionnaire approach to conduct the survey about the ideas of staff into procurement activities; two (2) Principal, twelve (12) procurement entity tender committee members, four (4) Tutors, two (2) Finance officers, five (5) other Staff of the two selected Colleges of Education (St. Francis and Jasikan Colleges of Education) in Volta Region. The study has revealed that preparation of annual procurement plans is very important. However, the study found that the percentage difference between those who said that procurement plans are prepared is just 12%, so taking the difference into account; the Colleges of Education have been preparing annual procurement plans. It has also been revealed by the respondents that appropriate procurement methods are applied in their institutions. This will in turn help in eliminating some operational errors in procurement activities. Thus, majority of the respondents intimated that National Competitive Tendering (NCT) method is what is mostly and effectively used in their institutions. The primary challenges this survey discovered was that there was no transparency in the procurement procedures. Another challenge revealed by the study was that the tenure of the tender evaluation panel was more of permanent rather than it been an ad hoc as specified by PPA Law. There should be a review of the procurement policies for public procurement procedures so that the Colleges of Education and public institutions would be able to achieve value for money, accountability, transparency and also help to minimize over spending of stakeholders’ resources. The study is recommending that a strategy on procurement procedures is to be set out as a key issues and principles which would help to modernize procurement agenda and outlines support available for implementation throughout Colleges of Education in Ghana.
A thesis submitted to the Department of Building Technology, College of Art and Built Environment, Kwame Nkrumah University of Science and Technology in partial fulfillment of the requirement for the Degree of Master of Science in Procurement Management.