Investigating the Level of Compliance with the Public Procurement Act, 2003(Act 663) in the Ashaiman Municipal Assembly.

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This research aims at investigating the compliance level of the Ashaiman Municipal Assembly with the Public Procurement Act, 2003 (Act 663) of the Republic of Ghana. The research employed a case study survey approach where the methodology used for the assessment of national procurement systems jointly developed by the Organization for Economic Co-operation and Development (OECD)/Development Assistance Committee and World Bank was adopted. In this methodology, four main procurement compliance areas were considered: These are Management System, Procurement Process, Contract Management as well as Information and Communication. Data was collected and collated from nine (9) departments and units who were involved in procurement directly or indirectly in the Assembly using a structured questionnaire. The findings indicate that of the four main compliance areas the hierarchy of compliance by the Assembly in order of importance is Procurement Process, Contract Management, Management System and Information & Communication. This, in effect, implies that the Assembly is strongest in Procurement Process, but weakest in Information & Communication. The model had an overall findings (thus putting all the main compliance areas together) that there was 33% High Compliance when all the indicators were aggregated. 27% average compliance, 22% Very High Compliance, 12% Low Compliance and finally 6% Very Low Compliance. Initially respondents likened the assessment to that of the Functional Organizational Assessment Tool (FOAT) and were tempted to be biased. Time required for submission of final report was not enough .The researcher faced problems of unresponsive respondents. Respondents also did not want anybody to know their identity because they feared the answers they provided might be used against them. iii It was concluded that the Assembly complies with the Act 663 at an overall average of 27.33%. Public Procurement Act, 2003 (Act 663) is a document that is held in high esteem by the Assembly, but it needs to improve upon its compliance level particularly the Information & Communication aspect of the procurement regulation. Notwithstanding the fact that studies have been undertaken elsewhere including Ghana, to investigate compliance level with the public procurement Act and its regulations, limited research had been carried out in the MMDA‟s. This study therefore makes its contribution by providing information that is relevant for filling this gap that exists. The findings therein provide implications for procurement policy makers, the Public Procurement and researchers.
A Thesis Submitted to the Department of Building Technology, Kwame Nkrumah University of Science and Technology in partial fulfillment of the requirements for the award of a degree of Master of Science in Procurement Management,
Procurement, Public Procurement Act, 2003 (Act 663), Public Procurement, Compliance, Public Procurement Authority (PPA), Procurement Entities, Procurement regulations