Managing Procurement in the Public College’s of Education - case study of Holy Child College of Education (HCCE) in the Sekondi/Takoradi Metropolis of the Western Region, Ghana

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Keeping with government’s commitment to financial discipline, accountability, transparency and ethical conduct, effective management of public procurement to obtain value for state spending is paramount. This forms part of the reasons for the introduction of the Public Procurement Act, 2003 (Act 663) in Ghana to regulate public spending. However this measure has been plagued with some difficulties in quality of goods procured, specification, bureaucracy and general delays in the procurement processes. Holy Child College of Education was used as a case in point in this study to examine the management of procurement in the public college’s of education in Ghana. In all, Sixty five (65) questionnaires were distributed to Procurement practitioners, Contractors/Suppliers and Internal consumers in the procurement process. The study revealed delays are common place in HCCE’s procurement processes due to many levels of approval and all the parties involved in the procurement process are facing challenges with the procurement system. Specifications to procure goods and services are designed and determined by few people ‘top management’ within the organization. It was concluded that to ensure total quality, attention must be given to the formation of tender evaluation panel. This must consist of professionals who have extensive knowledge in whatever is being procured and end users must not be excluded from such panel. Specifications determination must be a joint effort between internal customers, Procurement practitioners and all stakeholders to ensure that what is required is well defined and procured were recommended.
A thesis submitted to the Department of Building Technology, Kwame Nkrumah University of Science and Technology in partial fulfilment of the requirement for the award of Master of Science in Procurement Management,