Assessment of public procurement act (914) on sustainable procurement in the public institution: A case study of Municipal Assemblies in Greater Accra

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Ocansey, Edward Kabutey Akpakli
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Public Procurement Act (2016) include sustainability prerequisites such as environmental, social and economic issues of sustainability in public procurement. The aim of the study is to assess the implementation of the provision for sustainable procurement in the Public Procurement Act. A descriptive research was employed. The population for this study comprised members of staff who are involved in public procurement activities in Municipal Assemblies in Greater Accra (i.e. Adenta Municipal Assembly, Ga East Municipal Assembly and La Nkwantanang Madina Municipal Assembly). The survey covered a population of over 200 people comprising staff of the Procurement Unit, Finance/Accounts Section, Internal Audit Unit, Entity Tender committee and Key Suppliers of the municipalities. Stratified random sampling technique was utilized for drawing 75 participants for this research. The study found out that MMDAs understudied have policies to ensure implementation of sustainable procurement. Yet, not all municipal assemblies have developed a procurement manual to ensure sustainable public procurement. The study also revealed that sustainability considerations are requirements in the tendering processes amongst MMDAs in Ghana and as such contractors are bound to the practice of Sustainable Procurement of projects from the MMDAs. The study found out that environmental, economic and social impacts are considered during project implementation in MMDAs in Ghana. The study found out that MMDAs ensure that an entity tender committee of a Regional Coordinating Council reviews procurement plans, approves annual procurement plans and quarterly updates of procurement plans, confirm the range of acceptable costs of items to be procured and match these with the available funds in the approved budget in order to ensure that they support the policies and programmes including sustainable procurement. The study recommends that MMDAs must have procurement manuals which would spell the procedures for compliance with relevant procurement procedures, providing professional and practical advice to the procuring entity on procurement matters. The study further recommends that contractors biddings for projects submits as part of the tender documents, the environmental, economic and social impacts of the project entity tender committees from MMDAs, Regional and National tender committees must synchronize their operations for effective delivery. The study recommends that all stakeholders in the public procurement processes are educated and well equipped with amended procurement act with focus on sustainable procurement.
A thesis submitted to the Institute of Distance Learning, Kwame Nkrumah University of Science and Technology in partial fulfillment of the requirement for an Award of Degree of Master of Science in Project Management.
Procurement, Sustainability, Environmental, Economic, Social