Challenges to Procurement Plan Management at the Metropolitan, Municipal and District Assemblies (a case study – Sekondi Takoradi Metropolitan Assembly)

Thumbnail Image
Journal Title
Journal ISSN
Volume Title
Procurement is the processes of obtaining goods and services. It is based on comparatively simple principle as quality, cost and time paradigm. Where as Procurement planning is a set of plan activities as they relate to packaging, cost, applicable methods of procurement, lead time and stock holding factors. An efficient procurement system among other things will reduce Government expenditure. This can only be achieved when procurement staffs have knowledge in procurement plan management. The aim of this research is to identify and document the extent Metropolitan, Municipal and District Assembly’s procurement operations are in line with Public Procurement Authorities requirements using STMA as a case study. The objectives therefore will be to i. Identity personnel responsible for procurement planning ii. Document principle adapted in delivery of procurement plans. iii. Establish problems being faced in the utilizations of procurement plans. The data sources applied for the research methodology were both primary and secondary. Whereas data analysis tool used was “Content Analysis”. The findings of this project are, STMA prepares and keep an approved Budget, Procurement plan was available, STMA has no procurement unit, STMA has a procurement officer, Procurement plan is prepared, approved and sent to PPA website and finally Some projects were delayed for completion due to their funding sources. Two main determinants were identified and summarized in the conclusion as non-availability of qualified procurement officer and the procurement unit yet to be establish The recommendations are that; STMA should establish a procurement unit, a qualified procurement officer be employed and STMA must look for other sources of income to support The District Assembly Common Fund (DACF).
A thesis submitted to the Department of Building Technology in partial fulfillment of the requirements for the award of Master of Science in Procurement Management,June 2014