Effective procurement programming at the pre-contract stage of building construction projects

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Pre-contract planning phase in construction comprises all activities that are undertaken from the time of receipt of letter of award up to the time of site possession. Procurement is made with the aim of accomplishing a specific task. Due to the fact that resources are constantly in short supply, procurement programming should be important to an organization. The main aim of this research is to identify ways of improving on procurement programming at the pre contract stage of building construction projects. A literature review was undertaken and it delved into the benefits, challenges and strategies to enhance procurement programmes. Arising from this, questionnaires were used to gather data from respondents in the Kumasi metropolis. Quantitative approach was adopted and purposive sampling technique employed. Fifty nine questionnaires were retrieved out of seventy distributed representing an eighty four percent response rate. The data were analyzed and presented using descriptive statistics and Relative Importance Index only. The findings of the study pointed out that leads to effective and efficient projects; promotes transparency and accountability; leads to overall cost reduction, helps to review and assess compliance, helps improve communication channel and aids in identifying clear roles and responsibilities in the procurement process were the most important benefits of procurement programmes. Furthermore, the findings also pointed out that incomplete specifications, inadequate information concerning budgeting process; determining how long each step in procurement cycle is likely to take, coordinating the procurement schedule with funds release dates, unrealistic delivery schedule and bottlenecks in approval structure were the most severe challenges to procurement programming. Finally, adequate feasibility of project should be conducted, specifications iii should be clear and sufficient, rational delivery schedule, adequate planning of construction projects, speed of information flow and source of funding should be well established were the most significant strategies in effective procurement programming. The findings from the study are useful for construction stakeholders, helping them to know effective procurement programming at the pre-contract stage. It is recommended that there should be adequate planning of construction projects.
A thesis submitted to the Department of Building Technology, College of Art and Built Environment in partial fulfilment of the requirements for the degree of MSc Procurement Management.
Pre-contract, Procurement, Programmes